Coordinator Mode allows an assistant, executive assistant (EA), coordinator, or other scheduling professional to use Skej on behalf of another person (the Principal).
When Coordinator Mode is enabled, Skej uses the Principal's calendar, availability, scheduling preferences, and meeting settings rather than the coordinator's.
Prerequisites
Before setting up Coordinator Mode, the Principal must share their calendar with the coordinator.
Google Calendar
The Principal should:
Open Google Calendar.
Navigate to Settings → Share with specific people.
Add the coordinator's email address.
Grant either:
Make changes to events (recommended), or
Make changes and manage sharing.
Microsoft Outlook
The Principal should:
Open Outlook Calendar.
Open Sharing and Permissions.
Add the coordinator's email address.
Grant Editor or Delegate permissions.
The coordinator must be able to view availability and create or modify calendar events on behalf of the Principal.
Setup
Step 1: Open Coordinator Settings
Navigate to:
app.skej.com/coordinator
Step 2: Add a Principal
Enter:
Principal email address
First name
Last name
Step 3: Verify Access
Skej sends a verification email to the Principal.
The Principal must approve the request by clicking the verification link. The status will show as pending until the approval is verified.
Once approved, the coordinator can manage scheduling for that Principal.
Configure Scheduling Settings
Coordinator Mode allows you to configure scheduling preferences for each Principal.
Available settings include:
Time zone
Working hours
Meeting duration defaults
Scheduling buffers
Calendars used for conflict detection
Calendar where new events should be created
Configure Supervision
Approval
Manual Approval
Your assistant drafts everything and waits for your go-ahead before sending or booking
Autonomous
Your assistant takes action immediately without waiting for your review.
Thread Inclusion
Supervised
You're always included on emails and messages your assistant sends.
Semi-Supervised
Your assistant keeps you on threads you're already part of, but won't add you to new ones unless needed.
Unsupervised
Your assistant handles things independently. You get a BCC on the first email, then stay off to spare your inbox.
Autonomous
Skej can coordinate meetings without approval and manage scheduling conversations independently.
Visibility
Choose how the coordinator is included in scheduling conversations:
CC
You're visibly included. Recipients can see you on the thread.
BCC
You're silently copied. Recipients don't see you.
Using Coordinator Mode
Once Coordinator Mode is configured, Skej automatically acts on behalf of the Principal.
Availability Requests
Availability is checked against the Principal's calendar.
Scheduling Meetings
Skej can:
Propose meeting times
Coordinate attendees
Create calendar events
Handle scheduling conflicts
Rescheduling or Modifying Meetings
Skej can update or reschedule existing meetings using the Principal's calendar and scheduling rules.
Using Skej in Email
Existing Threads
If the Principal includes you on an email and asks you to coordinate a meeting, add your Skej assistant to the conversation. Skej will manage the scheduling process on behalf of the Principal.
New Threads
When sending a new email on behalf of a Principal, include your Skej assistant on the thread. Skej automatically recognizes the associated Principal and coordinates scheduling using that Principal's calendar and preferences.
How Skej Determines Availability
When operating in Coordinator Mode, Skej:
Checks the Principal's calendar for availability
Uses the Principal's scheduling preferences
Creates events on the configured Principal calendar
Handles scheduling and rescheduling on behalf of the Principal
The coordinator remains in control of configuration, supervision, and visibility settings.